Here are 10 advantages of accounting software in the cloud:

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1. When operating in the cloud, the entrepreneur has all the accounting, financial and operational information directly in his hands, online and in real time. By being in the cloud, software becomes easily accessible anytime and from anywhere. In this way, the entrepreneur can read a financial report that involves until the last transaction made in the company (even while on holiday in another country!). This guarantees that the entrepreneur: 1) has access to the consolidated information of his company (even the sales generated in other cities or establishments); 2) you have relevant and fresh information to make business decisions, minute by minute, without having to depend on you to send your accountant or financial advisor.
2. Accounting software in the cloud also suits the accountant, who can now advise the entrepreneur more quickly, avoiding unnecessary movements or re-processes. Similarly, through a software in the cloud an accountant can enter the platform of his client without having to move physically where it, knowing that the information found in the cloud is the freshest and updated. In this way, the accountant can interpret figures and data of his client no matter where he is, and can also support his client, if applicable, via telephone or via teleconference, thus improving his availability to the entrepreneur. In addition, accounting software in the cloud is constructed in such a way that the information that is entered does not have to be re-entered in the company's system and then in the counter, since the same integrated system must be able to operate the billing, Inventories, POS sales, reports and accounting. This reduces the workload for the accountant, who instead of passing it manually accounting for accounting, saves manual labor and frees up time to be more strategic when advising your client.
3. Cloud accounting software optimizes and eases the licensing costs of technology for SMEs. Traditional software that must be installed "on site" usually requires the purchase of an expensive license, which is paid in advance, usually in a single installment (or very few installments). This license consumes precious working capital, which may well have been used in the purchase of inventory assets or investments according to the main purpose of the business. Cloud software, on the other hand, is usually licensed under a software-as-a-service scheme, which operates under fairly reasonable monthly fees for use of the platform (similar to a mobile subscription plan). Due to the above: 1) software in the cloud is considered an expense and not an asset, lowering the tax base of the company; 2) the company alleviates its investment or differs it in comfortable monthly installments, which is positive for its cash flow, and frees capital to invest in the core of the business itself; 3) In addition, the company may change its plan or type of subscription (for example, buy more or less users for the system, etc.) when it deems it appropriate, or cancel the service if applicable (which normally operates without limits Of permanence) - all this shows how the schemes of use of software in the cloud are much more friendly and flexible than the traditional licensing.
4. Cloud-based accounting software enables faster, easier geographical expansion for a growing business. By expanding geographically to more than one point of sale or business establishment, SMEs begin to lose control of their business, since the manager can no longer personally monitor what happens in two different places. While this is a forced cost that pays for growth, a good cloud accounting system allows a manager to manage his business with full visibility of what is happening in his multiple establishments. This is because cloud accounting systems store and consolidate information about everything that happens in a business on a central server, which can be accessed by anyone, at any time, from anywhere in the world (via the internet) . In addition, when opening a new point of sale, the entrepreneur does not have to go out to buy expensive equipment (servers, routers, database licenses) or deploy cumbersome communication networks (local LAN) ... Because it is a system In the cloud, the entrepreneur simply hires an internet connection for his new point of sale, and with this his new premises can already operate from day one.
5. A software in the cloud helps the entrepreneur to stay more updated with the tax and accounting laws of their surroundings, avoiding costly fines. Each time a law change is generated, on-site applications must be updated pre essentially by reinstalling the software on the machine that is physically located within the facility from which a business operates. This requires the movement of an operator, and usually has an additional cost. A software in the cloud, on the other hand, stays updated at all times, since its updates are deployed centrally by the provider to those servers in the cloud that cater to all customers alike. For this reason, an entrepreneur who operates a cloud-based accounting software sleeps peacefully knowing that if his provider is judicious to update the platform, he or she will always be complying with the legal norm, without having to schedule cumbersome and expensive update appointments.
6. Running a business with cloud-based accounting software is more economical than using traditional "on premise" or "on-site" software. Traditional software requires a local infrastructure to operate that must be periodically maintained. The above involves the hiring of specialized engineers who deploy a maintenance to the equipment, at least on a monthly basis, under penalty of having a loss of information due to a technical failure. Software in the cloud, on the other hand, does not require any kind of maintenance ... they run in the "browser" of a computer, and now.
7. Operating accounting software in the cloud produces a much faster Return on Investment (ROI) for the business. Installing on-site software requires equipment purchase, structural cabling deployment, database installation, and other heavy paperwork that is completely eliminated when cloud accounting software is deployed. Installing accounting software in the cloud is as simple as turning on a computer with internet access and using a free browser - for example Google Chrome - to access it. In addition, because the software configuration is central, it is not necessary to re-configure the platform each time the software is installed in a new point of sale or establishment, which further accelerates the return on investment in technology.
8. Cloud accounting software ensures more secure information handling. The data produced by accounting software in a company are critical both to know the status of a business and to evidence to the tax authorities the size of an operation and how much tax must be paid. Such data are so delicate that the laws of every country make it mandatory for how long they must be kept. Therefore, it is not reliable for a company to keep a single copy of the transaction data (invoices, purchase orders, financial reports, balance sheet, P & G, etc.) on a single machine. This traditionally forced SMEs to contract costly back-up (or back-up) of their information, which must be operated by specialized third parties who physically visit the site to copy the information and store it in a safe place. By contrast, cloud infrastructure enables real-time backups to be made, ensuring that the most valuable information in a business will last and will not be affected by common faults such as thunderstorms, equipment theft, or a disk problem hard.
9. Cloud software enables better and more robust integrations with other technology ecosystems. A company, however small, may need several software platforms to meet all of its needs. In addition to accounting software, for example, it may require a CRM, e-commerce platform, and logistical or production software. On-site software is supremely complex to integrate with each other, requiring high engineering and special connections to talk to other platforms (which makes integrations of them cost prohibitive for an SME). By contrast, cloud systems are developed to be more open, and contain APIs (or connectors) that facilitate their integration with other systems. Thus, although some effort is required to integrate them with other platforms, this is minimal compared to the traditional scenario, and allows a SME to manage and orchestrate its technological infrastructure in a better way.
10. Cloud platforms provide better defenses against hacking and other computer attacks. For software houses, it is easier to maintain an up-to-date cloud platform and with all security patches applied than to do so with an on-site platform. This is because on-site systems require a face-to-face visit, which is cumbersome and - if a software house has thousands of customers - it can take weeks to update them all. In contrast, a cloud platform can be updated centrally at the same time for all customers, ensuring that it is current and protected. This results in cloud platforms being more secure and shielded from viruses and other attacks than those that reside on a local PC or server.